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Email Template Customization (Pro)

Version: 1.2.1 ProLast Updated: December 2025Difficulty: BeginnerTime Required: 30 minutes

Overview

Email Template Customization allows you to create professionally branded emails for user registration, password resets, two-factor authentication, and administrative notifications with merge tags and custom designs.

Why Customize Email Templates?

✓ Professional Branding

Match emails to your brand with custom colors, logos, and messaging.

✓ Personalized Communication

Use merge tags to address users by name and include dynamic content.

✓ Better User Experience

Clear, well-designed emails improve engagement and reduce confusion.

✓ Multi-Language Support

Create templates in different languages for international audiences.

Accessing Email Settings

Navigate to:


WordPress Admin → Settings → Attributes User Access → Email Templates

Available Email Templates

Authentication Emails

Welcome Email

When: New user registration

To: New user

Purpose: Welcome and provide login details

Password Reset Request

When: User requests password reset

To: User

Purpose: Provide reset link and security info

Password Changed Confirmation

When: Password successfully changed

To: User

Purpose: Confirm change and security alert

Two-Factor Authentication Code

When: User logs in with 2FA enabled

To: User

Purpose: Provide verification code

Administrative Emails

New User Registration (Admin)

When: New user registers

To: Site administrators

Purpose: Notify of new registration for review/approval

User Awaiting Approval

When: Registration requires approval

To: Site administrators

Purpose: Pending user awaiting review

Email Template Editor

Accessing Template Editor

For each email type:

  • Go to Email Templates
  • Find email type (e.g., “Welcome Email”)
  • Toggle “Enable” switch
  • Click “Configure” to expand settings
  • Edit subject and content
  • Preview changes
  • Send test email
  • Save changes

Template Structure

Basic structure:

Subject Line

[Dynamic merge tags supported]

Email Body

[HTML and merge tags supported]

Includes:

  • Header with logo/branding
  • Main content area
  • Call-to-action buttons
  • Footer with site info

Merge Tags Reference

User Information

Available merge tags:

{user_login} – Username

{user_email} – Email address

{user_display_name} – Display name

{first_name} – First name

{last_name} – Last name

{user_id} – User ID number

Example usage:

Hello {first_name} {last_name},

Your username is: {user_login}

Email: {user_email}

Renders as:

Hello John Doe,

Your username is: johndoe

Email: john@example.com

Site Information

Available merge tags:

{site_name} – Site name (from Settings → General)

{site_url} – Home page URL

{admin_email} – Site admin email

{site_description} – Site tagline

Example usage:

Welcome to {site_name}!

Visit us at: {site_url}

Questions? Email: {admin_email}

URLs and Links

Available merge tags:

{login_url} – Custom or default login page

{registration_url} – Registration page

{reset_url} – Password reset URL (reset emails only)

{verification_url} – Email verification link

{dashboard_url} – User dashboard/profile

Example usage:

Click here to log in

Need to reset your password?

Visit: {reset_url}

Date and Time

Available merge tags:

{current_date} – Today’s date

{current_time} – Current time

{registration_date} – When user registered

{current_year} – Current year (for copyright)

Example usage:

Registration Date: {registration_date}

Email sent: {current_date} at {current_time}

© {current_year} {site_name}. All rights reserved.

Security Information

Available merge tags:

{user_ip} – User’s IP address

{verification_code} – 2FA code (2FA emails only)

{expiry_minutes} – Code expiry time (2FA emails)

{reset_token} – Password reset token

Example usage (2FA email):

Your verification code: {verification_code}

This code expires in {expiry_minutes} minutes.

Login attempt from: {user_ip}

Customizing Welcome Email

Default Welcome Email

Subject:

Welcome to {site_name}!

Content:

Hello {first_name},

Welcome to {site_name}! Your account has been created successfully.

Login Details:

Username: {user_login}

Email: {user_email}

[Log In Now]

If you have any questions, feel free to contact us.

Regards,

{site_name} Team

Enhanced Welcome Email Example

Subject:

🎉 Welcome to {site_name}, {first_name}!

Content:

Hello {first_name} {last_name},

We’re thrilled to have you join {site_name}! Your account is now active and ready to use.

Your Account Details

Username: {user_login}
Email: {user_email}
Member Since: {registration_date}

Access Your Account →

What’s Next?

    • Complete your profile
    • Explore our features
    • Join our community forum
Need Help?

Visit our Help Center or

email us at {admin_email}

Welcome aboard!

The {site_name} Team

This email was sent from {site_name} ({site_url})

Customizing Password Reset Email

Default Reset Email

Subject:

Password Reset Request for {site_name}

Content:

Hello {user_display_name},

You requested a password reset for your account on {site_name}.

Click the link below to reset your password:

{reset_url}

This link expires in 24 hours.

If you didn’t request this, ignore this email.

Regards,

{site_name} Team

Enhanced Reset Email Example

Subject:

🔒 Password Reset Request – {site_name}

Content:

Hi {first_name},

We received a request to reset the password for your {site_name} account.

⚠️ Security Alert

Request Details:

• Time: {current_time}

• Date: {current_date}

• IP Address: {user_ip}

Reset My Password →
Link expires: 24 hours from request time
For security: This link can only be used once

Didn’t request this?

If you didn’t request a password reset, you can safely ignore

this email. Your password will remain unchanged.

Best Practices:

✓ Use a strong, unique password

✓ Never share your password

✓ Enable two-factor authentication

Stay secure,

{site_name} Security Team

Customizing 2FA Email

Default 2FA Email

Subject:

Your {site_name} Verification Code

Content:

Hello {user_display_name},

Your verification code is: {verification_code}

This code expires in {expiry_minutes} minutes.

Login attempt from: {user_ip}

Regards,

{site_name} Team

Enhanced 2FA Email Example

Subject:

🔐 Verification Code: {verification_code}

Content:

Hi {first_name},

{verification_code}

Login Details:

• Account: {user_login}

• Time: {current_time}

• IP Address: {user_ip}

• Expires: {expiry_minutes} minutes

Security Tips:

• Don’t share this code with anyone

• Code is single-use only

• Expires automatically for your protection

⚠️ Didn’t try to log in?

If this wasn’t you, your password may be compromised.

Reset your password immediately.

{site_name} Security Team

HTML and Styling

Adding Custom HTML

Allowed HTML tags:



, 
, 
 - Headings

 - Paragraphs
 - Links
,  - Bold text
,  - Italic text